Receptionist - #7420972

Main Purpose: Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world. At the heart of global supply, Trafigura connects the world with the vital resources it needs. Through our Oil & Petroleum Products, Metals and Minerals, Gas and Power, and Renewable Energy divisions, we use infrastructure, skills and a global network to move commodities from where they are plentiful to where they are needed most, forming strong relationships that make supply chains more efficient, secure and sustainable

Trafigura also owns and operates a number of industrial assets including a majority share of global multi-metals producer Nyrstar and fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nala Renewables, a power and renewable energy investment and development platform. With over 1,200 shareholders, Trafigura is owned by its employees and employs over 12,000 people working in 61 countries

Main Purpose
Take full control of Ground Floor Reception providing excellent service to our internal/external customers by showing professionalism, proactivity and dynamism and complying with the specified responsibilities Knowledge Skills and Abilities, Key Responsibilities: Knowledge, Skills and Abilities

• 
  Reception, Secretarial or hospitality studies.
• Minimum 2 years’ experience in Reception or Secretarial positions.
• Excellent customer service focus.
• Ability to work independently and in coordination with the team.
• Ability to work with different tasks at the same time.
• Excellent organization skills.
• Languages: excellent verbal and written communication skills in English (B2 level or more).

Key Responsibilities

• Answering, forwarding and taking messages for switchboard phone calls.
• Welcoming visitors, guests, vendors and candidates.
• Keep the Groundfloor Reception area well organized, clean and tidy at all times.
• Taxi/Remise coordination.
• Receive, organize, register and send correspondence in coordination with national/international courier vendors.
• Administrate visitors and employees’ badges.
• Meeting rooms booking.
• Create purchase orders for services under Reception Team´s responsibility.
• Conduct customs clearance procedure.
• Coordinate with employees and vendor the printing of business cards.

Key Relationships and Department Overview: Reporting Structure|:Facilities & Reception Team Lead Equal Opportunity Employer
We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.